I. Based onExport agentWhat materials contain?

Traditional trade must be preparedThe five core documents:

• Commercial Contract (English version)
• Form invoice (including complete description of goods and HS code)
• Loading list (mass weight / net weight / volume accuracy to minus points after two digits)
• Shipping/Air Delivery Requirements (Complete Recipient Information Required)
• customs clearanceCommitment (with corporate charter and legal signature)

2025 The General Administration of Customs fully implements electronic declaration, recommends synchronous preparationElectronic XML formatsand submitted through a single window system.

What are the special requirements for imported materials in different countries?

Differentiation between major trading partners:

• EU: EORI number and CE certification documents must be provided
• US: Maritime goods require AMS declaration, air cargo require ACI declaration
• Japan: Requires Business invoice in Form B (including declaration of origin)
• Middle Eastern countries: need to process Chamber of Commerce and Embassy Certification

Determine the target market when signing an agent.Latest Access Requirements ListSome countries have updated their food contact material testing standards in 2025.

What materials special goods need additional preparation?

• Category of food:
  • Health certificate (official certificate issued by the exporting country)
  • Nutritional Testing Report
• The chemicals:
  • MSDS Safety Data Sheet (16 - item Complete Version)
  • Classification of hazardous characteristics
• Medical Equipment :
  • Certificate of Product Registration
  • Quality system certification documents

What are the common material preparation mistakes?

According to customs statistics for the first quarter of 2025, common errors include:

• HS Code Classification Error (Intelligent Classification System Verification Recommended)
• The amount of the invoice is inconsistent with the contract (the error must not exceed5%)
• Lack of declaration of origin (especially in the case of tariff preferences)
• Not updated new version of the enterprise business license (note the three-year exchange cycle)

How to ensure timeliness of materials?

Critical time controls:

• Basic Materials: To be prepared within 7 working days after contract signing
• Special license: Apply2-6 months in advance according to product type
• Inspection and quarantine documents: Process 30 days before cargo shipment
• Foreign Exchange Nuclear Settlement: Submitted within 0 working days after receipt of the exchange15

Proposal to establishTracking of material validityPay special attention to the update cycle of FDA registration, ISO certification and other documents.

What electronic materials need to pay attention to?

In the era of digital commerce:

• PDF files must beText formats can be found.
• The scan part resolution is not less than 300dpi
• Electronic signatures must comply with the requirements of the Electronic Signature Act
• Cross-border transmission compliance with data exit security assessment methods

What are the specific requirements for material translation?

Officially Recognized Standards:

• Use professional trade terms (avoid machine translation)
• Measurement units retain the original system (such as the U.S. gallons need to be marked)
• Multilingual documents require authentic translation company seal
• Special scripts like Arabic require Unicode encoded files

VIII. How to verify the agencys material processing ability?

Recommended examination from three dimensions:

• The system capacity:
  • Access to the AEO certification system
  • There is no smart reporting platform.
• The Professional Capacity:
  • Number of Customs Reports
  • Special Goods Operations
• The wind control capacity:
  • Statistics of Material Errors
  • Emergency handling mechanisms

IX. How long does it take to prepare the materials?

Standard reference time:

• Basic materials:3-5 working days
• The Special Qualifications:
  • CCC certification: 60-90 working days
  • FDA registration: 30-45 working days
• The Emergency Service:
  • General clearance materials24
  • Hazardous Chemicals License 7 Working Days Expedited

X. How to reduce material preparation costs?

Three optimization directions:

• Optimization of process:
  • Establishment of standardized material templates
  • Implementation of electronic archival systems
• Integration of resources:
  • Multiple repetitive certification
  • Sharing of overseas storage documents
• Applications of technology:
  • OCR Intelligent Identification System
  • Blockchain testing technology.