I. How to choose a reliable export agency company?

Customs inspection basis:Agency export serviceBusinesses need to pay attention to three core elements:Qualification compliance, industry experience, service network. Specific operation suggestions:

• Check whether the enterprise has:
  • Customs AEO certification qualification
  • Foreign Exchange Administration records
  • Special business license for international trade services
• Require to provide export cases of similar products in the past 3 years (it is recommended to have no less than 5 orders)
• Confirm its customs clearance cooperation ability in the destination country (especially for special categories such as food and medical devices)

II. What items are included in the export agency fees?

Typical cost structure for agency export in 2025:

• Basic Service Costs: 1.5% - 3% of the cargo value (fluctuating according to product complexity)
• Financing costs: Calculated at a daily interest rate of 0.03% - 0.05% (It is recommended to choose an agency that can provide credit)
• Customs declaration and logistics fees: Include:
  • Export customs clearanceDocument fee (RMB 300 - 800 per ticket)
  • Shipping/air freight booking service fee
  • Pre - accounting of destination port miscellaneous fees

What is the specific operation process of export agency?

The standard operation process is divided into six stages:

• Stage 1: Sign a tripartite agreement (factory - agent - foreign merchant)
• Phase 2: Cargo preparation for shipment and document preparation (Pay special attention to the newly added ESG compliance documents in 2025)
• Stage 3: Customs declaration and transportation arrangement (it is recommended to adopt EXW or FOB terms)
• Stage 4: Foreign exchange settlement and tax handling
• Stage 5:Export tax refundDeclaration (Under the current policy, the average time for funds to arrive is 45 working days)
• Stage 6: After - sales service and dispute handling

How to control the risks of export agency?

Three major risks requiring special prevention in 2025:

• Goods ownership risk: It is recommended to clarify the transfer node of goods ownership in the agency agreement
• Payment security risk: Give priority to the combined payment method of TT + letter of credit
• Risk of compliance: Require the agent to provide:
  • Export control screening records
  • Verification certificates for trade - sanctioned countries
  • Proof of Origin Conformity Audit

Five isExport tax refundHow to operate most efficiently?

Key points for tax refund declaration in 2025:

• Prepare three documents and two invoices:
  • Customs declaration form (data on the Electronic port needs to be synchronized in real time)
  • Special VAT invoice (Needs to be certified within 30 days after issuing the invoice)
  • Foreign exchange receipt certificate
• It is recommended to choose an agency company with a "fast tax refund channel" service (some companies can achieve refunds within 14 working days).
• Pay attention to the matching of customs commodity codes and tax codes (200 sub - tax numbers were newly added in 2025)

What should be noted in the agency export of special products?

For special categories such as medical devices and chemicals:

• It is necessary to verify the following of the agency company:
  • Hazardous goods transportation qualification (UN certification)
  • Ability to handle certifications such as FDA/CE
  • Professional MSDS preparation ability
• It is recommended to purchase special cargo transportation insurance (The premium is usually 0.15% - 0.3% of the cargo value)

How to respond to changes in international trade terms?

Regarding the revised version of Incoterms that came into effect in 2025:

• Key focus areas:
  • The DPU term is renamed DPB (Delivered at Place Before Customs Clearance)
  • Adjustment of the minimum insurance coverage under CIF terms
  • New regulations on the legal validity of electronic documents
• It is recommended to require the agency company to provide training services for clause changes