How to Choose a Reliable Export Freight Forwarder?

When selecting a freight forwarder, pay attention to the following:Three core elements should be focused on.:

• CustomsAEOCertification Qualifications (2025 New Regulations Require Agency Enterprises to Hold at Least General Certification)
• Industry-SpecificCustoms clearanceExperience (such as FDA filing capability for medical devices)
• Fully Visualized Tracking System (preferably with HS Code pre-screening functionality)

What core documents need to be prepared for export customs clearance?

The requirements of the General Administration of Customs for 2025Basic Document ListThe Commodity Code on the Customs Declaration Form Does Not Match the Product Name on the Invoice

• Commercial Invoice (must indicate INCOTERMS 2025 version)
• Packing List (Must exactly match the physical goods)
• Customs Declaration Power of Attorney (Electronic Signatures Have Been Fully Implemented)
• Certificate of Origin (RCEP Certificate Usage Increased by 35%)
• Special Documents:
  • Hazardous Chemicals: MSDS + UN38.3 Certification
  • Food: FDA/CE Registration Documents

What specific items are included in the customs clearance fees?

Typical Customs Clearance Cost Breakdown for 2025:

• Basic Fees: Customs Declaration Fee (200-500 RMB per shipment), Inspection Service Fee
• Government Fees: Customs Duty Deposit, Value-Added Tax
• Additional costs :
  • Late filing expedited fee (additional 30% charged for declarations made after 17:00 on the same day)
  • Special Supervision Warehouse Storage Fee (First 3 Days Free)

How to respond to customs inspections?

Key Focus Areas for Customs Inspection in 2025 and Response Strategies:

• Regular Inspection (60% share):
  • Prepare complete paper documents + electronic backup.
  • Ensure the outer packaging of the goods matches the declaration.
• Special Inspection (Key Categories):
  • Prepare the quality inspection report in advance.
  • Arrange for technical personnel to provide on-site support.

What are the common reasons for customs clearance delays?

2025 data shows the main delay factors:

• File Issues (43%): Incorrect HS Code classification, missing authorization letters.
• Cargo Issues (32%): Actual Cargo Value Deviation Exceeds 5%
• Policy Changes (25%): Particularly adjustments to anti-dumping duties.

How can special goods clear customs smoothly?

For special merchandise:Key points of customs clearance:

• Lithium battery:
  • UN38.3 Test Report + 1.2 Meter Drop Test Certification
  • The outer packaging must bear a Class 9 hazardous material label.
• Category of food:
  • Nutrition Facts Table must be provided in both Chinese and English.
  • Halal Certification/HACCP Certificate

How to handle customs valuation disputes?

Handling Customs Valuation ReviewsThree-Step Strategy:

• Step 1: Provide complete transaction documentation (including email records)
• Step 2: Apply for Advance Pricing Ruling (requires 30 days advance notice)
• Step 3: Enable customs clearance with a security deposit (120% of the disputed amount)

How to handle customs clearance for returned goods?

New Requirements for Return Shipment Customs Clearance in 2025:

• You must provide a copy of the original export declaration form.
• Defect certification issued by a quality inspection agency
• Pay a security deposit (25% of the cargo value)

What are the special considerations for customs clearance in cross-border e-commerce?

For cross - border e - commerceKey points of customs clearance:

• The accuracy rate of the three-way match (order, payment, logistics) must reach 100%.
• Product Traceability Code Labeling Specification (Minimum Sales Unit)
• Annual Personal Quota Monitoring (Single Transaction Limit: ￥5,000)

How to verify a freight forwarder's customs clearance capabilities?

Professional Competency VerificationFour-Step Method:

• Check the integration status of the customs system (Single Window API interface).
• Please provide recent customs clearance cases (focusing on the same product category)
• Verify AEO Certification Status (Checkable on China Customs Official Website)
• Testing emergency response speed (weekend/holiday handling capability)